New user registration

1. Visit SSM Search.

2. Click 'Sign Up' and choose 'Account Type'

3. Fill out the user information required.

4. Once the user account has been registered, enter email address and password and click 'Log In'.

More information: SSM Search User Guideline

Procedures for incorporating a Company Limited By Guarantee with the word "Berhad" or "Bhd"

The procedures for incorporating a Company Limited By Guarantee (CLBG) with the word "Berhad" or "Bhd" under Section 45 Companies Act 2016 are:

1. Applicant should make an application at MyCoID and click 'Application for Reservation of Name - Optional' menu to apply for reservation of name.

2. Next, applicant should submit Section 45 Lodgement of Application by CLBG for Registrar’s approval (Appendix B) with supporting documents according to Checklist 2 to SSM counter.

Fee :

1. Name reservation : RM 50.00
2. Registrar's approval for the use of word "Berhad" or "Bhd" : RM 200.00
3. Registration of CLBG : RM 3000.00

More information :

1. Guidelines on Company Limited By Guarantee
2. Checklist 2
3. Section 45 Companies Act 2016
4. Section 26 & Section 27 Companies Act 2016

Note :

1. The biodata, qualification and experience in charitable activities for each proposed director and promoter has to be prepared according to format in Example 3 .
2. An estimated/forecast income and expenditure for a period of two years within the establishment of the CLBG has to be prepared according to format in Example 4 .

Procedures for incorporating a Company Limited By Guarantee without the word "Berhad" or "Bhd"

The procedures for incorporating a Company Limited By Guarantee(CLBG) with the word "Berhad" or "Bhd" under Section 45 Companies Act 2016 are:

1. Applicant should make an application at MyCoID and click 'Application for Reservation of Name - Optional' menu to apply for reservation of name.

2. Next, applicant should submit Section 45 Application by CLBG for Minister’s approval (Appendix A) with supporting documents according to Checklist 1 to SSM counter.

Fee :

1. Application for name reservation : RM 50.00
2. Minister's approval :
1. With the use of gazetted words : RM 700.00
2. Without the use of gazetted words : RM 400.00
3. Registration of CLBG : RM 3000.00

More information :

1. Guidelines on Company Limited By Guarantee
2. Checklist 1
3. Section 45 Companies Act 2016
4. Section 26 & Section 27 Companies Act 2016
5. FAQ Company Limited By Guarantee

Note :

1. The biodata, qualification and experience in charitable activities for each proposed director and promoter has to be prepared according to format in Example 3 .
2. An estimated/forecasted income and expenditure for a period of 2 years from the establishment of the CLBG has to be prepared according to format in Example 4. The statement should show the contribution from the donor.

Application for name reservation for the purpose of incorporation of a subsidiary for a Private Company

The applicant should login to MyCoID and click 'Application for Reservation of Name - Optional' to submit the application. Applicant should attach a consent letter from the holding company for the purpose of incorporating a subsidiary company.

More information:

1. Guideline On Companies Name
2. Section 26 & Section 27 Companies Act 2016

Note : The availability of name is not identical to an existing business entity's name.

Checking query status of lodgement of Financial Statement for a Private Company

The query status of lodgement of Financial Statement can be checked as follows:

1. e-Query, if the submission is through SSM counter; or


2. MBRS Portal:
1. Login to SSM4U
2. Select 'MBRS Portal'
3. Click 'Filing History' menu

Lodgement of discharge documents for a Private Company

1. For satisfaction of charge in part or in whole pursuant to Section 360 Companies Act 2016, company need to lodge:
1. Memorandum of Satisfaction of Registered Charge
2. Evidence of Satisfaction of Charge/Release or Property or Part of Property from Charge
3. Statutory Declaration Verifying Memorandum


2. For release of property or undertaking from charge pursuant to Section 360 Companies Act 2016, company need to lodge:
1. Memorandum where Property or Undertaking is Released Form Registered Charge or has Ceased to Form Part of Company’s Property or Undertaking
2. Evidence of Satisfaction of Charge/Release or Property or Part of Property from Charge
3. Statutory Declaration Verifying Memorandum

Fee : RM50.00

More information : Section 360(1) and 360(2) Companies Act 2016

Procedures for changing a company name for a Private Company

Procedures for changing a company name are as follows :

1. Applicant should login to MyCoID, click 'Application for Reservation of Name - Optional' menu to apply for a company name with a fee of RM 50.00.


2. Upon approval of name reservation application, applicant must submit the following documents within 30 days to SSM counter:
1. A copy of the application and reservation for availability of names under Section 27(1)(4) Companies Act 2016
2. A copy of the email for the approval notification of the reservation of name
3. Form - Section 28 Application for Change of Name
4. Fee : RM 100.00

More information :

1. Section 28 Companies Act 2016
2. Guidelines For Change Of A Local Company Name

Application for extension of time for circulation and lodgement of Financial Statements for a Private Company

1. MBRS Portal - Applicant should login to SSM4U and click 'MBRS Portal'. Select the related application as follows :

1. EA5A - Application for Extension of Time for Circulation of Financial Statements and Reports
2. EA5B - Application for Extension of Time to Lodge Financial Statements and Reports

Or

2. Submission over the counter - Applicant should complete Section 259(2) Notice of Extension of Time to Lodge Financial Statements and Reports and submit the application to SSM counter.

More information :

1. Section 259 Companies Act 2016
2. Practice Note No. 3/2018

Note : For the moment, EA5B application cannot be submitted through MBRS due to system constraints.

Lodgement of Annual Return

Applicant should register as SSM4U user dan and make an application at MBRS. Select 'AR1 - Annual Return for Companies Having Share Capital' under 'Type of Submission' dropdown.

More information :

1. MBRS User Manual - Annual Return
2. Section 68 Companies Act 2016

Note : A company shall lodge with the Registrar an annual return for each calendar year not later than thirty days from the anniversary of its incorporation date.

Individual that can make an application for name reservation for a Private Company

Anybody either a professional user or an individual user which had registered with MyCoID account can apply for a company’s name search application via MyCoID.

1. Individual User:
1. If the user type is individual, the applicant is required to become a promoter during application and reservation for availability of names and incorporation.
2. Individual users are not allowed to withdraw. Additional promoter can be made.


2. Professional User:
1. This user can submit the application on behalf of the client.
2. If only one promoter stated during reservation of name and that promoter want to withdraw himself, the professional must submit a new application and reservation for availability of names together with new fees, and state the reason for re-application.
3. If only one promoter wishes to withdraw and other/s remain unchanged, there is no need to submit a new application. The applicant can proceed with the incorporation of a company.

Application for name reservation for a Private Company

Applicant should make an application at MyCoID click 'Application for Reservation of Name - Optional' menu to apply for reservation of name.

More information:

1. Guideline On Companies Name
2. Goverment Gazzete
3. Section 26 & Section 27 Companies Act 2016
4. MyCoID 2016 User Manual

Note:

1. Application for name reservation is optional. An applicant can directly incorporate a company without reserving a name through 'Direct Incorporation'.
2. The application for reservation of name containing gazette word(s) which requires Minister’s approval shall not be made through ‘Direct Incorporation’.

Lodgement of Annual Return

Applicant should register as SSM4U user dan and make an application at MBRS. Select 'AR3 - Annual Return for Foreign Companies' under 'Type of Submission' dropdown.

More information :

1. MBRS User Manual - Annual Return
2. Section 576 Companies Act 2016

Note : A foreign company shall lodge with the Registrar, once in every calendar year, an annual return in the form and manner as the Registrar may determine.

Checking query status of lodgement of Financial Statement for a Foreign Company

The query status of lodgement of Financial Statement can be checked as follows:

1. e-Query, if the submission is through SSM counter; or


2. MBRS Portal:
1. Login to SSM4U
2. Select 'MBRS Portal'
3. Click 'Filing History' menu

Lodgement of discharge documents for a Foreign Company

1. For satisfaction of charge in part or in whole pursuant to Section 360 Companies Act 2016, company need to lodge:
1. Memorandum of Satisfaction of Registered Charge
2. Evidence of Satisfaction of Charge/Release or Property or Part of Property from Charge
3. Statutory Declaration Verifying Memorandum


2. For release of property or undertaking from charge pursuant to Section 360 Companies Act 2016, company need to lodge:
1. Memorandum where Property or Undertaking is Released Form Registered Charge or has Ceased to Form Part of Company’s Property or Undertaking
2. Evidence of Satisfaction of Charge/Release or Property or Part of Property from Charge
3. Statutory Declaration Verifying Memorandum

Fee : RM150.00

More information : Section 360(1) and 360(2) Companies Act 2016

Procedures for changing a company name for a Foreign Company

Procedures for changing a company name are as follows :

1. Applicant should login to MyCoID, click 'Application for Reservation of Name - Optional' menu to apply for a company name with a fee of RM 50.00.


2. Upon approval of name reservation application, applicant must submit the following documents within 30 days to SSM counter:
1. A copy of the application and reservation for availability of names under Section 27(1)(4) Companies Act 2016
2. A copy of the email for the approval notification of the reservation of name
3. Form - Section 567(1) - Particulars of Change or Alteration Relating to Foreign Company
4. A certified copy of the certificate of change of name from its origin country
5. Fee : RM 250.00

More information :

1. Section 567 Companies Act 2016
2. Guidelines For Change Of A Foreign Company Name