Updating beneficial ownership information by agent for a Foreign Company 

Individual who acts as an agent (Agent Body Corporate) for foreign company/-ies may update beneficial ownership information on the e-BOS system effective from 30 July 2024.

The agent's profile shall be registered through user application as follows:

1. Log in to SSM4U.
2. Select 'e-BOS' icon.
3. Click 'User Management' tab.
4. Click 'Upgrade/Update Verified Professional'.
5. Choose 'Agent Body Corporate' in the 'Professional Type' column.
6. Attach Representative Letter confirming appointment of agent (Agent Body Corporate) for the foreign company in the 'Supporting Document' column.
7. Click 'Submit'.

The beneficial ownership information can only be updated after the user application has been approved.

More information :

1. Electronic Beneficial Ownership System ​(e-BOS)​​
2. FAQ Beneficial Ownership​​
3. Practice Directive No. 9/2024: Lodgement of Beneficial Ownership Information under the Companies Act 2016 Through e-BOS

Withdrawal of Application for Striking Off for a Company Limited By Guarantee

Applicant may withdraw the application for striking off within 30 days from the date specified in the notice or publication of notification under section 551(1) of the Companies Act 2016 to the Registrar indicating the reasons for the withdrawal.

Applicant may lodge Form - Section 553 Notice of Withdrawal of Striking Off Application together with the necessary supporting documents at the nearest SSM counter.

Fee : RM500.00

More information:

1. Guidelines on Application by Directors or Members to Strike Off the Name of a Company Under Section 550 of the Companies Act 2016
2. Section 553 Companies Act 2016

Withdrawal of Application for Striking Off for a Private Company

Applicant may withdraw the application for striking off within 30 days from the date specified in the notice or publication of notification under section 551(1) of the Companies Act 2016 to the Registrar indicating the reasons for the withdrawal.

Applicant may lodge Form - Section 553 Notice of Withdrawal of Striking Off Application together with the necessary supporting documents at the nearest SSM counter.

Fee : RM500.00

More information:

1. Guidelines on Application by Directors or Members to Strike Off the Name of a Company Under Section 550 of the Companies Act 2016
2. Section 553 Companies Act 2016

Withdrawal of Application for Striking Off for subsidiary companies owned by a Public Company

Applicant may withdraw the application for striking off within 30 days from the date specified in the notice or publication of notification under section 551(1) of the Companies Act 2016 to the Registrar indicating the reasons for the withdrawal.

Applicant may lodge Form - Section 553 Notice of Withdrawal of Striking Off Application together with the necessary supporting documents at the nearest SSM counter.

Fee : RM500.00

More information:

1. Guidelines on Application by Directors or Members to Strike Off the Name of a Company Under Section 550 of the Companies Act 2016
2. Section 553 Companies Act 2016

Objection to striking off for a Private Company

Applicant may make an application under Section 552 of the Companies Act 2016 to the Registrar for the following reasons:

1. The company is still carrying on business or there is other reason for it to continue in existence;
2. The company is a party to legal proceedings;
3. The company is in receivership or liquidation, or both;
4. The applicant is a creditor or a member or a person who has an undischarged claim against the company;
5. The applicant believes that there exists, and intends to pursue, a right of action on behalf of the company under Division 6 of Part III; or
6. For any other reason, it would not be just and equitable to remove the company from the register.

Applicant may lodge Form - Section 552 Notice of Intention to Object the Striking Off of a Company together with the necessary supporting documents at the nearest SSM counter.

Fee : RM300.00

More information:

1. Guidelines on Application by Directors or Members to Strike Off the Name of a Company Under Section 550 of the Companies Act 2016
2. Section 552 Companies Act 2016

Objection to striking off for a Company Limited By Guarantee

Applicant may make an application under Section 552 of the Companies Act 2016 to the Registrar for the following reasons:

1. The company is still carrying on business or there is other reason for it to continue in existence;
2. The company is a party to legal proceedings;
3. The company is in receivership or liquidation, or both;
4. The applicant is a creditor or a member or a person who has an undischarged claim against the company;
5. The applicant believes that there exists, and intends to pursue, a right of action on behalf of the company under Division 6 of Part III; or
6. For any other reason, it would not be just and equitable to remove the company from the register.

Applicant may lodge Form - Section 552 Notice of Intention to Object the Striking Off of a Company together with the necessary supporting documents at the nearest SSM counter.

Fee : RM300.00

More information:

1. Guidelines on Application by Directors or Members to Strike Off the Name of a Company Under Section 550 of the Companies Act 2016
2. Section 552 Companies Act 2016

Objection to striking off for subsidiary companies owned by a Public Company

Applicant may make an application under Section 552 of the Companies Act 2016 to the Registrar for the following reasons:

1. The company is still carrying on business or there is other reason for it to continue in existence;
2. The company is a party to legal proceedings;
3. The company is in receivership or liquidation, or both;
4. The applicant is a creditor or a member or a person who has an undischarged claim against the company;
5. The applicant believes that there exists, and intends to pursue, a right of action on behalf of the company under Division 6 of Part III; or
6. For any other reason, it would not be just and equitable to remove the company from the register.

Applicant may lodge Form - Section 552 Notice of Intention to Object the Striking Off of a Company together with the necessary supporting documents at the nearest SSM counter.

Fee : RM300.00

More information:

1. Guidelines on Application by Directors or Members to Strike Off the Name of a Company Under Section 550 of the Companies Act 2016
2. Section 552 Companies Act 2016

Application to reinstate struck off company into register for a Company Limited By Guarantee

The provision of Section 555(1) of Companies Act 2016 provides that an application to reinstate struck off company into register can be made at any time within seven (7) years after the name of the company has been struck off.

According to Aturan 88, Kaedah 2 Kaedah-Kaedah Mahkamah 2012, the application to reinstate struck off company into register must be initiated by the Plaintiff who files an Originating Summons in Court. This Originating Summons must be supported by an Affidavit of Support explaining the grounds and evidence supporting the application.

More information : 

1. Section 555 Companies Act 2016

2. Guidelines For Application To Reinst​​ate Company Name Under Section 555(1) of the Companies Act 2016 ​

Addressing technical issues of e-Secretary - Renewal of Practising Certificate (Date Key in Error)

Please use the calendar format to select the training date by clicking the arrow (<) or (>) only to choose month and year. After that, click on the training date.

If there are any issues, fill in the Webform or email to enquiry@ssm.com.my for further checking.

Information/document required:

1. Screenshot;
2. Secretary Name; and
3. Practising Certificate Number.

Addressing technical issues of SAFEDATA SSM - Purchase of Certificate of Company Conversion (Failed Search)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. Screenshot;
2. Company Name; and
3. Company Number.

Addressing technical issues of SSM Search - Purchase of Certificate of Company Conversion (Failed Search)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. Screenshot;
2. Company Name; and
3. Company Number.

Lodgement of discharge documents for a Public Company

1. For satisfaction of charge in part or in whole pursuant to Section 360 Companies Act 2016, company need to lodge:
   1. Memorandum of Satisfaction of Registered Charge
   2. Evidence of Satisfaction of Charge/Release or Property or Part of Property from Charge
   3. Statutory Declaration Verifying Memorandum


2. For release of property or undertaking from charge pursuant to Section 360 Companies Act 2016, company need to lodge:
   1. Memorandum where Property or Undertaking is Released Form Registered Charge or has Ceased to Form Part of Company’s Property or Undertaking
   2. Evidence of Satisfaction of Charge/Release or Property or Part of Property from Charge
   3. Statutory Declaration Verifying Memorandum

Fee : RM50.00

More information : Section 360(1) and 360(2) Companies Act 2016

Note:

1. The discharge documents shall be lodged at the nearest SSM counter (except SSM KPDN Putrajaya and SSM UTC Pudu, KL).
2. For satisfaction of charge documents which have been lodged and approved, the charge status will change from "Unstatisfied" to "Partly Satisfied" or "Fully Satisfied". If the charge (example: loan, etc.) has been partly or fully settled, the bank/chargee will inform/give a notification letter to the borrower/chargor..
3. Whereas, for release of property or undertaking from charge, the charge status will change from "Unstatisfied" to "Partly Released" or "Fully Released" if the document is approved. If the property or undertaking (example: securities, etc.)  has been successfully released, the bank/chargee will notify that only that property or undertaking from the charge has been released.

Responsible person to determine beneficial owner of a Private Company

Generally, the company and its board of directors are responsible for the maintenance and reporting of the beneficial ownership information. 

Nevertheless, the company may appoint any person to carry out such functions. The determination of beneficial owners must be carried out based on reasonable measures as specified in the Guidelines. 

Upon obtaining the beneficial ownership information, the company secretary must update the register of beneficial owners to be maintained by the company.

More information :

1. Guidelines for the Reporting Framework for Beneficial Ownership of Companies
2. Case Studies and Illustrations of the Guidelines for the Reporting Framework for Beneficial Ownership of Companies
3. Electronic Beneficial Ownership System ​(e-BOS)​​
4. Companies (Amendment) Act 2024
5. ​Practice Directive No. 9/2024: Lodgement of Beneficial Ownership Information under the Companies Act 2016 Through e-BOS
6. FAQ Beneficial Ownership​​
7. FAQ Companies (Amendment) Act 2024

Responsible person to determine beneficial owner of a Public Company

Generally, the company and its board of directors are responsible for the maintenance and reporting of the beneficial ownership information. 

Nevertheless, the company may appoint any person to carry out such functions. The determination of beneficial owners must be carried out based on reasonable measures as specified in the Guidelines. 

Upon obtaining the beneficial ownership information, the company secretary must update the register of beneficial owners to be maintained by the company.

More information :

1. Guidelines for the Reporting Framework for Beneficial Ownership of Companies
2. Case Studies and Illustrations of the Guidelines for the Reporting Framework for Beneficial Ownership of Companies
3. Electronic Beneficial Ownership System ​(e-BOS)​​
4. Companies (Amendment) Act 2024
5. ​Practice Directive No. 9/2024: Lodgement of Beneficial Ownership Information under the Companies Act 2016 Through e-BOS
6. FAQ Beneficial Ownership​​
7. FAQ Companies (Amendment) Act 2024

Responsible person to determine beneficial owner of a Company Limited By Guarantee

Generally, the company and its board of directors are responsible for the maintenance and reporting of the beneficial ownership information. 

Nevertheless, the company may appoint any person to carry out such functions. The determination of beneficial owners must be carried out based on reasonable measures as specified in the Guidelines. 

Upon obtaining the beneficial ownership information, the company secretary must update the register of beneficial owners to be maintained by the company.

More information :

1. Guidelines for the Reporting Framework for Beneficial Ownership of Companies
2. Case Studies and Illustrations of the Guidelines for the Reporting Framework for Beneficial Ownership of Companies
3. Electronic Beneficial Ownership System ​(e-BOS)​​
4. Companies (Amendment) Act 2024
5. ​Practice Directive No. 9/2024: Lodgement of Beneficial Ownership Information under the Companies Act 2016 Through e-BOS
6. FAQ Beneficial Ownership​​
7. FAQ Companies (Amendment) Act 2024