Updating Practising Certificate for company secretary (lodger) on MBRS portal

Once the Practising Certificate has expired, Company Secretary (lodger) should update the Practising Certificate number on the MBRS portal.

1. Login SSM4U.

2. Pilih 'MBRS' icon.

3. Click 'User Management'.

4. Click 'Practising Certificate Info'.

5. Insert Practising Certificate (PC) number and upload PC (pdf).

6. Click 'Fetch Data'.

7. Click 'Submit'.

More information:

1. MBRS 2.0 User Manual (mPortal)
2. ​​Section 241 Companies Act 2016
3. Guidelines Relating To Practising Certificate For Secretaries Under Section 241 Of The Companies Act 2016

Checking the query status for rectification application

1. Login SSM4U

2. Select 'MBRS' icon

3. Click 'Report'

4. Select 'Filing History'

5. Fill out the relevant information

6. Click on 'Search' button

7. Refer to the 'Query' column

More information: MBRS User Manual

Note: The status can be checked based on the date when MBRS file was uploaded.

Financial Statements rectification filing application under Companies Act 1965

1. Preparation:

1. Install MBRS Preparation Tool (mTool 2.0)
2. Select 'Financial Statement' in submission type on the main page.
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Rectification Filing’ under ‘Application of Submission’
   4. Insert accounting period under ‘Start date and ‘End Date’ column
   5. Complete the reason(s) for rectification
   6. Upload Form Section 602(1) Companies Act 2016, Statutory Declaration and Rectified Financial Statements (pdf)
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee :

1. Rectification Application : RM 300.00
2. Lodgement of Financial Statement :
   1. Private Company :
      1. Unaudited Financial Statement : RM 20.00
      2. Audited Financial Statement : RM 50.00
   2. Public Company :
      1. Audited Financial Statement : RM 200.00
   3. Foreign Company :
      1. Financial Statement : RM 200.00

More information:

1. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Companies Regulations 2017

Financial Statements rectification filing application under Companies Act 2016

1. Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statement' in submission type di main page.
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Rectification Filing’ under ‘Application of Submission’
   4. Insert accounting period under ‘Start date and ‘End Date’ column
   5. Complete the reason(s) for rectification
   6. Upload Form Section 602(1) Companies Act 2016, Statutory Declaration and Rectified Financial Statements (XBRL zip file)
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee :

1. Rectification Application : RM 300.00
2. Lodgement of Financial Statement :
   1. Private Company :
      1. Unaudited Financial Statement : RM 20.00
      2. Audited Financial Statement : RM 50.00
   2. Public Company :
      1. Audited Financial Statement : RM 200.00
   3. Foreign Company :
      1. Financial Statement : RM 200.00

More information:

1. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Companies Regulations 2017

Preparation and lodgement of Key Financial Indicator - Malaysian Private Entities Reporting Standards (MPERS)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'KFI-MPERS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulations 2017

Note: The approval of exemption application EA2 must be obtained before submitting KFI.

Annual Return rectification filing with court order application under Companies Act 1965

Applicant shall submit court order to SSM counter.

Next, applicant will receive an email with reference number from SSM to lodge rectified Annual Return on MBRS portal as follows: 

1. Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Annual Return 1965' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing with Court Order' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Court Order Filing’ under ‘Application of Submission’
   4. Insert anniversary date under ‘End Date’ column
   5. Fill out lodgement reference number
   6. Complete the reason(s) for rectification
   7. Upload court order, Rectified Annual Return (pdf) and other mandatory documents
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee:

1. Rectification Application: RM 300.00
2. Lodgement of Annual Return (Companies Act 1965):
   1. Private Company : RM 150.00
   2. Public Company : RM 350.00
   3. Foreign Company : RM 350.00
   4. Company Limited By Guarantee : RM 150.00

More information:

1. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 1965
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Companies Regulations 2017

Annual Return rectification filing with court order application under Companies Act 2016

Applicant shall submit court order to SSM counter.

Next, applicant will receive an email with reference number from SSM to lodge rectified Annual Return on MBRS portal as follows: 

1. Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Annual Return' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Court Order Filing’ under ‘Application of Submission’
   4. Insert anniversary date under ‘End Date’ column
   5. Fill out lodgement reference number
   6. Complete the reason(s) for rectification
   7. Upload court order, Rectified Annual Return (XBRL zip file) and beneficial ownership (txt file)
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee:

1. Rectification Application: RM 300.00
2. Lodgement of Annual Return (Companies Act 2016):
   1. Private Company : RM 150.00
   2. Public Company : RM 500.00
   3. Company Limited By Guarantee : RM 500.00
   4. Foreign Company : RM 500.00

More information:

1. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 2016
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Section 602 Companies Act 2016
4. Companies Regulations 2017

Annual Return rectification filing application under Companies Act 1965

1. Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Annual Return 1965' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Rectification Filing’ under ‘Application of Submission’
   4. Insert anniversary date under ‘End Date’ column
   5. Complete the reason(s) for rectification
   6. Upload Form Section 602(1) Companies Act 2016, Statutory Declaration, Rectified Annual Return (pdf) and other mandatory documents.
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee:

1. Rectification Application: RM 300.00
2. Lodgement of Annual Return (Companies Act 1965):
   1. Private Company : RM 150.00
   2. Public Company : RM 350.00
   3. Foreign Company : RM 350.00
   4. Company Limited By Guarantee : RM 150.00

More information:

1. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 1965
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Companies Regulations 2017

Annual Return rectification filing application under Companies Act 2016

1. Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Annual Return' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Rectification Filing’ under ‘Application of Submission’
   4. Insert anniversary date under ‘End Date’ column
   5. Complete the reason(s) for rectification
   6. Upload Form Section 602(1) Companies Act 2016, Statutory Declaration, Rectified Annual Return (zip file) and beneficial ownership (txt file)
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee:

1. Rectification Application: RM 300.00
2. Lodgement of Annual Return (Companies Act 2016):
   1. Private Company : RM 150.00
   2. Public Company : RM 500.00
   3. Company Limited By Guarantee : RM 500.00
   4. Foreign Company : RM 500.00

More information:

1. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 2016
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Section 602 Companies Act 2016
4. Companies Regulations 2017

SSM4U Account Activation

Options for activating a user account:

1. Counter (Using MyKad Reader)
2. Online

Online:

1. Login SSM4U
2. Click 'Verify Now'
3. Upload documents such as MyKad, selfie image, supporting documents (electric bill, driving license) and others at 'User Activation Detail'
4. Click 'Submit' to submit application for activation user account

More information: SSM4U User Manual

Note:

1. Online user account activation application will be processed within 3 working days
2. The user account status will change to 'Verified' after the application is approved

Preparation and lodgement of Key Financial Indicator - Foreign Company (FC)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'KFI-FC' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 575 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulations 2017

Note: The approval of exemption application EA2 must be obtained before submitting KFI.

Preparation and lodgement of Key Financial Indicator - Malaysian Financial Reporting Standards (MFRS)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'KFI-MFRS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulations 2017

Note: The approval of exemption application EA2 must be obtained before submitting KFI.

Preparation and lodgement of Financial Statements - Foreign Company (FS-FC)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-FC' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee: RM 200.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulation 2017

Note: The approval of exemption application EA3 must be obtained before submitting financial statement FS-FC.

Preparation and lodgement of Financial Statements - Companies Limited by Guarantee (FS-CLBG)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-CLBG' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee: RM 200.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulation 2017

Preparation and lodgement of Financial Statements - Malaysian Private Entities Reporting Standards (FS-MPERS)

Preparation

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-MPERS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee:

1. Unaudited Financial Statements for private company : RM 20.00
2. Audited Financial Statements for private company : RM 50.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
4. MBRS 2.0 User Manual (mPortal) - Upload & Submission
5. Companies Regulation 2017