Lodgement of Annual Return

Applicant should register as SSM4U user dan and make an application at MBRS. Select 'AR3 - Annual Return for Foreign Companies' under 'Type of Submission' dropdown.

More information :

1. MBRS User Manual - Annual Return
2. Section 576 Companies Act 2016

Note : A foreign company shall lodge with the Registrar, once in every calendar year, an annual return in the form and manner as the Registrar may determine.

Procedures for changing a company name for a Public Company

Procedures for changing a company name are as follows :

1. Applicant should login to MyCoID, click 'Application for Reservation of Name - Optional' menu to apply for a company name with a fee of RM 50.00.


2. Upon approval of name reservation application, applicant must submit the following documents within 30 days to SSM counter:
1. A copy of the application and reservation for availability of names under Section 27(1)(4) Companies Act 2016
2. A copy of the email for the approval notification of the reservation of name
3. Form - Section 28 Application for Change of Name
4. Fee : RM 100.00

More information :

1. Section 28 Companies Act 2016
2. Guidelines For Change Of A Local Company Name

Application for name reservation for the purpose of incorporation of a subsidiary for a Public Company

The applicant should login to MyCoID and click 'Application for Reservation of Name - Optional' to submit the application. Applicant should attach a consent letter from the holding company for the purpose of incorporating a subsidiary company.

More information:

1. Guideline On Companies Name
2. Section 26 & Section 27 Companies Act 2016

Note : The availability of name is not identical to an existing business entity's name.

Checking query status of lodgement of Financial Statement for a Public Company

The query status of lodgement of Financial Statement can be checked as follows:

1. e-Query, if the submission is through SSM counter; or


2. MBRS Portal:
1. Login to SSM4U
2. Select 'MBRS Portal'
3. Click 'Filing History' menu

Application for extension of time for circulation and lodgement of Financial Statements for a Public Company

1. MBRS Portal - Applicant should login to SSM4U and click 'MBRS Portal'. Select the related application as follows :

1. EA5A - Application for Extension of Time for Circulation of Financial Statements and Reports
2. EA5B - Application for Extension of Time to Lodge Financial Statements and Reports

Or

2. Submission over the counter - Applicant should complete Section 259(2) Notice of Extension of Time to Lodge Financial Statements and Reports and submit the application to SSM counter.

More information :

1. Section 259 Companies Act 2016
2. Practice Note No. 3/2018

Note : For the moment, EA5B application cannot be submitted through MBRS due to system constraints.

Contents of directors’ report for a Public Company

A directors’ report for a financial year in relation to a company shall contain:

1. the name of every person who was a director of the company:
1. During the financial year; and
2. During the period commencing from the end of the financial year and ending on the date of the report;


2. The principal activities of the company in the course of the financial year including its subsidiaries; and


3. The matters set out in the Fifth Schedule.

More information :

1. Section 253 Companies Act 2016.

2. ​The Business Review Report.

Individual that can make an application for name reservation for a Public Company

Anybody either a professional user or an individual user which had registered with MyCoID account can apply for a company’s name search application via MyCoID.

1. Individual User:
1. If the user type is individual, the applicant is required to become a promoter during application and reservation for availability of names and incorporation.
2. Individual users are not allowed to withdraw. Additional promoter can be made.


2. Professional User:
1. This user can submit the application on behalf of the client.
2. If only one promoter stated during reservation of name and that promoter want to withdraw himself, the professional must submit a new application and reservation for availability of names together with new fees, and state the reason for re-application.
3. If only one promoter wishes to withdraw and other/s remain unchanged, there is no need to submit a new application. The applicant can proceed with the incorporation of a company.

Lodgement of Annual Return

Applicant should register as SSM4U user dan and make an application at MBRS. Select 'AR1 - Annual Return for Companies Having Share Capital' under 'Type of Submission' dropdown.

More information :

1. MBRS User Manual - Annual Return
2. Section 68 Companies Act 2016

Note : A company shall lodge with the Registrar an annual return for each calendar year not later than thirty days from the anniversary of its incorporation date.

Preparation and lodgement of Financial Statements - Exempt Private Companies (FS-EPC)

Preparation

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filling information template will be displayed
5. Select 'FS-EPC' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 259 Companies Act 2016
2. MBRS User Manual - Financial Statements (mTool)​​
3. MBRS User Manual - (mPortal) - Upload & Submission​
4. MBRS Financial Statem​ents Preparers’ Guide
5. Companies Regulation 2017

Preparation and lodgement of Key Financial Indicator - Companies Limited By Guarantee (CLBG)

Preparation

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filling information template will be displayed
5. Select 'KFI-CLBG' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 259 Companies Act 2016
2. MBRS User Manual - Financial Statements (mTool)​​
3. MBRS User Manual - (mPortal) - Upload & Submission​
4. MBRS Financial Statem​ents Preparers’ Guide
5. Companies Regulations 2017

Lodgement of Annual Declaration

1. Login to SSM4U

2. Click 'MyLLP' icon

3. Click 'Post Registration' menu

4. Click 'Submit Annual Declaration' under 'Annual Declaration' submenu

More information : Annual Declaration User Manual

Extension of Time to lodge Annual Declaration

1. Login SSM4U

2. Click 'MyLLP' icon

3. Select 'Post Registration' menu

4. Click 'Annual Declaration' under 'Extension of Time' sub menu

Fee: RM 50.00 per every 30 days period

More information: Extension of Time for Annual Declaration User Manual

Note: The application for an Extension of Time shall be made after the end of financial year of the LLP and at least 30 days before the due date for this submission of the Annual Declaration.

Receivership

1. Login SSM4U

2. Click icon 'MyLLP'

3. Select 'Receivership' menu

4. Click 'Appointment of Receiver' under 'Receivership' submenu

More information: Receivership User Manual

SSM BizTrust QR Code download guideline

1. Login to EzBiz

2. Click 'Other Services' menu

3. Click 'SSM BizTrust QR Code' under 'My SSM BizTrust' submenu

4. Click 'Action' icon on the related business

5. Click 'View' to display the SSM BizTrust QR Code

6. Click 'Download' to download SSM BizTrust QR Code

Checking status of new business registration application

1. Login to EzBiz

2. Click 'New Business Registration' menu

3. Click 'Registration Status/History'

4. Click 'Approved/Reject' tab