Addressing technical issues of SSM Search - Purchase of LLP Registration Certificate (Incorrect Information)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. LLP Registration Certificate (full set);
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Addressing technical issues of MyDATA - Purchase of LLP Registration Certificate (Incorrect Information)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. LLP Registration Certificate (full set);
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Addressing technical issues of e-Info - Purchase of LLP Registration Certificate (Incorrect Information)

1. Fill in Webform; or
2. Email to  enquiry@ssm.com.my.

Information/document required:

1. LLP Registration Certificate (full set);
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Addressing technical issues of SAFEDATA SSM - Purchase of LLP Registration Certificate (Failed Search)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. Screenshot;
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Addressing technical issues of SSM Search - Purchase of LLP Registration Certificate (Failed Search)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. Screenshot;
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Addressing technical issues of MyDATA - Purchase of LLP Registration Certificate (Failed Search)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. Screenshot;
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Addressing technical issues of e-Info - Purchase of LLP Registration Certificate (Failed Search)

1. Fill in Webform; or
2. Email to enquiry@ssm.com.my.

Information/document required:

1. Screenshot;
2. Limited Liability Partnership Name; and
3. Limited Liability Partnership Number.

Lodgement of unaudited Financial Statements for a Private Company

Any company that elects to be exempted from audit must lodge its unaudited financial statements together with the following documents to the Registrar :

1. Directors' report;
2. Statement by directors stating whether in their opinion the Financial Statements are in accordance with the applicable accounting standards;
3. Statutory declaration by directors; and
4. Audit Exemption Certificate.

The Unaudited Financial Statements shall be lodge through MBRS Portal. Select 'Unaudited' under 'Disclosure of Financial Statements Audit Status' dropdown.

More information :

1. ​Practice Directive 10/2024 – Qualifying Criteria For Audit Exemption For Certain Private Companies In Malaysia
2. Section 251 - Section 252 Companies Act 2016
3. FAQ Audit Exemption

Advertisement of information on the official website of the Companies Commission of Malaysia (SSM)

Companies or applicants may advertise any information under section 612A of the Companies Act 2016 and its related subsidiary legislation by using the respective Electronic Template Form (ETF).

Applications can be made on the XCESS Portal. Applicants must first register as a verified user on SSM4U.

The content of the advertisement will then be displayed on the SSM official portal after 24 hours from the application for advertisement.

The company or applicant can download a copy of advertisement for within 7 days via XCESS Portal.

Fee:

1. Advertising: RM500.00
2. Purchase of advertisement copy: RM20.00

More information :

1. Practice Note No. 7/2024
2. Companies (Amendment) Act 2024 [Act A1701]
3. Companies (Amendment) Regulations 202​4

Updating profile information in SSM4U

1. Login SSM4U
2. Click 'View Profile' at User Name
3. Click 'Edit User Profile' to update
4. Tick ( ✓ ) in the declaration 'Check Box'
5. Click 'Update User Profile'
6. Click 'OK' for confirmation

More information: SSM4U User Manual

Application for Company Secretary (Lodger) role

1. Login SSM4U

2. Select 'MBRS' icon

3. Go to 'User Details'

4. Select 'Company Secretary (Lodger)' under 'Roles' column

5. Insert Practising Certificate number

6. Upload the PC in PDF format which should be less than 25mb

7. Click 'Submit'

More informantion: MBRS 2.0 User Manual (mPortal)

Note:

1. The application is auto-approved provided that Practising Certificate (PC) is valid. If the PC is invalid, the error ‘Invalid Practicing Certificate Number’ will be displayed.
2. If a secretary has yet to possess PC, that secretary should make a new application on e-secretary.

Application for 'Maker' roles

1. Login SSM4U.

2. Select 'MBRS' icon.

3. Go to 'User Details'.

4. Select 'Company Secretary Assistant (Maker)' under 'Roles' column.

5. Click 'Submit'.

The application is auto-approved.

More information: MBRS 2.0 User Manual (mPortal)

Note: This procedure is applicable for roles application as Company Agent Assistant (Maker), Liquidator (Maker), Official Receiver (Maker) and Other Role (Maker).

Creating association between lodger and maker on MBRS Portal

1. Login SSM4U.

2. Select 'MBRS' icon.

3. Go to the 'User Management' menu and click 'Create User Association'.

4. Fill out the Maker information such as MyKad type and MyKad number.

5. Click 'Fetch Data'. The name, email address and phone number information will be displayed automatically.

6. Click 'Submit'.

Lodger can activate and deactivate the association as follows:

1. Click on 'Edit' box.
2. Select option 'Yes' or 'No' at 'In Active' column.
3. Click 'Save' at 'Edit' column.

More information : Manual Pengguna MBRS - Association between Lodger and Maker

Note :

1. Only lodger can create an association with maker.
2. The association between lodger and maker is important during the document submission process. This is because a maker can only upload documents for a company to which an associated lodger is already associated to.
3. This process is the same for company secretary (lodger/maker) and company agent (lodger/maker), but a company secretary (lodger) cannot be associated with company agent assistant (maker) and vice versa. An email notification will be sent out to the maker once the association is successfully done with the lodger.

Creating association between Company Agent (Lodger) and a Foreign Company on MBRS Portal

1. Login SSM4U.

2. Select 'MBRS' icon.

3. Go to the 'User Management' menu and click 'Create User Association'.

4. Fill in the required details and upload the certificate of association with a maximum size of 1MB

5. Select option 'Individual' or 'Corporate Body'

6. Enter the 'Start Date' and 'End Date' to determine the association period with the selected company

7. Click 'Submit'

8. Applicant will receive an email notification that the application has been sent to SSM for verification and the request status shows 'Pending for SSM approval'

9. The application record will be displayed in the 'Pending record' column on the 'Company Association Request' page

10. Applicant will receive a confirmation email once the application is approved

11. The application record will be displayed in the 'Accepted Record' column on the 'Company Association Request' menu.

More information: MBRS User Manual - Association between Lodger and Foreign Company

Mandatory requirements for new company secretary (lodger) to possess Practising Certificate

A new company secretary (lodger) must have a valid Practising Certificate for the purpose of submitting documents on the MBRS portal.

1. Login SSM4U.

2. Click 'MBRS' icon.

3. Click 'Administrator' under 'Company Lodger User Roles'.

4. Click 'Practising Certificate'.

5. Insert PC number and upload PC (pdf).

6. Click Submit.

More information:

1. MBRS 2.0 User Manual (mPortal)
2. ​​Section 241 Companies Act 2016
3. Guidelines Relating To Practising Certificate For Secretaries Under Section 241 Of The Companies Act 2016