Lodgement of unaudited Financial Statements for a Private Company

Any company that elects to be exempted from audit must lodge its unaudited financial statements together with the following documents to the Registrar :

1. Directors' report;
2. Statement by directors stating whether in their opinion the Financial Statements are in accordance with the applicable accounting standards;
3. Statutory declaration by directors; and
4. Audit Exemption Certificate.

The Unaudited Financial Statements shall be lodge through MBRS Portal. Select 'Unaudited' under 'Disclosure of Financial Statements Audit Status' dropdown.

More information :

1. ​Practice Directive 10/2024 – Qualifying Criteria For Audit Exemption For Certain Private Companies In Malaysia
2. Section 251 - Section 252 Companies Act 2016
3. FAQ Audit Exemption

Portal MBRS 2.0 user role

1. Company Secretary Assistant (Maker)  
2. Company Secretary (Lodger)
3. Company Agent Assistant (Maker)
4. Company Agent (Lodger)
5. Liquidator (Maker)
6. Liquidator (Lodger)
7. Official Receiver (Maker)
8. Official Receiver (Lodger)
9. Other Roles (Maker)
10. Other Roles (Lodger)

More information: 

1. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 1965
3. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
4. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
5. MBRS 2.0 User Manual (mPortal)

Functions of external user roles

1. Maker role:
   1. Download the mTool - The Maker needs to download the mTool to prepare the XBRL file that is required to be submitted as a filing in the mPortal
   2. Upload filing - The Maker would fill in appropriate details as per filing requirements for a lodgement purpose in the mTool
   3. View historical record - Maker also has a facility to view all his historical filings and statuses.


2. Lodger role:
   1. Review the file uploaded by Maker
   2. Digitally sign the uploaded document
   3. Make payment for the uploaded filing
   4. Do final submission to SSM for completion of filing for a company uploaded by Maker
   5. Create user Association
   6. Apply for rectification application.

More information:

1. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Annual Return Companies Act 1965
3. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
4. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
5. MBRS 2.0 User Manual (mPortal) - Upload & Submission

Updating Practising Certificate for company secretary (lodger) on MBRS portal

Once the Practising Certificate has expired, Company Secretary (lodger) should update the Practising Certificate number on the MBRS portal.

1. Login SSM4U.

2. Pilih 'MBRS' icon.

3. Click 'User Management'.

4. Click 'Practising Certificate Info'.

5. Insert Practising Certificate (PC) number and upload PC (pdf).

6. Click 'Fetch Data'.

7. Click 'Submit'.

More information:

1. MBRS 2.0 User Manual (mPortal)
2. ​​Section 241 Companies Act 2016
3. Guidelines Relating To Practising Certificate For Secretaries Under Section 241 Of The Companies Act 2016

Financial Statements rectification filing application under Companies Act 2016

1. Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statement' in submission type di main page.
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'Rectification Filing' under 'Application of Submission' dropdown
6. Fill out the relevant information and generate zip file

2. Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. On the mportal (maker) screen, follow the steps:
   1. Click ‘Rectification Application and Filing Submission’ under ‘Filing Process’ menu
   2. Select either ‘Standard Rectification’ or ‘Filing Information Rectification’ under ‘Type of Rectification’
   3. Select ‘Rectification Filing’ under ‘Application of Submission’
   4. Insert accounting period under ‘Start date and ‘End Date’ column
   5. Complete the reason(s) for rectification
   6. Upload Form Section 602(1) Companies Act 2016, Statutory Declaration and Rectified Financial Statements (XBRL zip file)
4. On the mportal (lodger) screen, follow the steps:
   1. Click 'Approval Management' under 'Administrator' menu
   2. Click ‘Rectify Filing Approval’
   3. Enter ID and pin number for digital signature (Post Digicert)
   4. Click 'Do Lodgement'
   5. Make payment

Fee :

1. Rectification Application : RM 300.00
2. Lodgement of Financial Statement :
   1. Private Company :
      1. Unaudited Financial Statement : RM 20.00
      2. Audited Financial Statement : RM 50.00
   2. Public Company :
      1. Audited Financial Statement : RM 200.00
   3. Foreign Company :
      1. Financial Statement : RM 200.00

More information:

1. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission
3. Companies Regulations 2017

Preparation and lodgement of Key Financial Indicator - Malaysian Private Entities Reporting Standards (MPERS)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'KFI-MPERS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulations 2017

Note: The approval of exemption application EA2 must be obtained before submitting KFI.

Acronyms and Abbreviations

1. MBRS : Malaysian Business Reporting System

2. FS : Financial Statements

3. KFI : Key Financial Indicators

4. XBRL : eXtensible Business Reporting Language

5. XBRL file : Instant Document (XML file) generated from MBRS Preparation Tool (mTool)

6. MBRS template : Excel template used by preparer to fill in the disclosures according to respective entry points

More information:

1. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
2. MBRS 2.0 User Manual (mPortal) - Upload & Submission

Preparation and lodgement of Key Financial Indicator - Foreign Company (FC)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'KFI-FC' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 575 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulations 2017

Note: The approval of exemption application EA2 must be obtained before submitting KFI.

Preparation and lodgement of Key Financial Indicator - Malaysian Financial Reporting Standards (MFRS)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'KFI-MFRS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulations 2017

Note: The approval of exemption application EA2 must be obtained before submitting KFI.

Preparation and lodgement of Financial Statements - Foreign Company (FS-FC)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-FC' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee: RM 200.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulation 2017

Note: The approval of exemption application EA3 must be obtained before submitting financial statement FS-FC.

Preparation and lodgement of Financial Statements - Companies Limited by Guarantee (FS-CLBG)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-CLBG' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee: RM 200.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission
4. Companies Regulation 2017

Preparation and lodgement of Financial Statements - Malaysian Private Entities Reporting Standards (FS-MPERS)

Preparation

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-MPERS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee:

1. Unaudited Financial Statements for private company : RM 20.00
2. Audited Financial Statements for private company : RM 50.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
4. MBRS 2.0 User Manual (mPortal) - Upload & Submission
5. Companies Regulation 2017

Preparation and lodgement of Financial Statements - Malaysian Financial Reporting Standards (FS-MFRS)

Preparation:

1. Install MBRS Preparation Tool (mTool)
2. Select 'Financial Statements' as submission type on the introduction page
3. Click 'Create Filing'
4. The filing information template will be displayed
5. Select 'FS-MFRS' under type of submission dropdown
6. Fill out the relevant information
7. Upload XBRL file on MBRS Portal (mPortal)

Submission:

1. Login to SSM4U
2. Click 'MBRS' icon
3. Click 'Approval Management' under 'Administrator' menu
4. Click 'Filing Approval'
5. Enter ID and pin number for digital signature (Post Digicert)
6. Click 'Do Lodgement'
7. Make payment

Fee:

1. Unaudited Financial Statements for private company : RM 20.00
2. Audited Financial Statements for private company : RM 50.00
3. Audited Financial Statements for public company: RM 200.00

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
4. MBRS 2.0 User Manual (mPortal) - Upload & Submission
5. Companies Regulation 2017

Requirement to lodge Financial Statements

According to section 259 of the Companies Act 2016, local companies (public and private) must submit to the Registrar a financial statement for each financial year:

1. Private Company - within 30 days from the Financial Statements and reports are circulated to its members under section 258.
2. Public Company - within 30 days from its Annual General Meeting.

More information:

1. Section 259 Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
3. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
4. MBRS 2.0 User Manual (mPortal) - Upload & Submission

Types of Financial Statements & Key Financial Indicator submission

1. FS-MFRS : Financial Statements - Malaysia Financial Reporting Standards (MFRS)

2. FS-MPERS : Financial Statements - Malaysia Private Entities Reporting Standards (MPERS)

3. FS-CLBG : Financial Statements - Companies Limited by Guarantee (CLBG)

4. FS-FC : Financial Statements - Foreign Company (FC)

5. FS-EPC : Financial Statements - Exempt Private Companies (EPC)

6. FS-BNM : Financial Statements – Bank Negara Malaysia (BNM)

7. KFI-MFRS : Key Financial Indicator - Malaysia Financial Reporting Standards (MFRS)

8. KFI-MPERS : Key Financial Indicator - Malaysia Private Entities Reporting Standards (MPERS)

9. KFI-CLBG : Key Financial Indicator - Companies Limited by Guarantee (CLBG)

10. KFI-FC : Key Financial Indicator - Foreign Company (FC)

11. FS-BNM 65 : Financial Statements – Bank Negara Malaysia 1965 (BNM)

12. FS-CLBG 65 : Financial Statements - Companies Limited by Guarantee 1965 (CLBG)

13. FS–CLBS 65 : Financial Statements - Companies Limited by Shares 1965 (CLBS)

14. FS–EPC 65 : Financial Statements - Exempt Private Companies 1965 (EPC)

15. FS-FC 65 : Financial Statements - Foreign Company 1965 (FC)

More information:

1. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 2016
2. MBRS 2.0 User Manual (mTool) - Financial Statements Companies Act 1965
3. MBRS 2.0 User Manual (mPortal) - Upload & Submission